Every certificate. Every vessel. Never expired.
MMV's document management module centralizes all vessel mandatory certificates, compliance records, and crew documents — with automated expiry alerts and audit-ready reporting built in from day one.
Document Categories Covered
From certificate upload to fleet audit
Document management in MMV goes beyond storage. Every document is tracked, alerted, audited, and accessible — ashore or on board.
Vessel Mandatory Document Library
Every certificate, survey record, and compliance document your vessel carries — organized by category, always accessible, never misplaced.
- Certificate categories: flag state, class, ISM, ISPS, and operational
- Structured by vessel with per-document status and version history
- Secure uploads in PDF, JPG, and other standard formats
- Offline access from vessel sub-accounts when internet is unavailable
- Document notes and internal comments for each record
- Filterable by status, category, vessel, or expiry window
Automated Expiry Alerts
Never let a certificate lapse. MMV monitors every document expiry date and sends automated alerts before deadlines — so you act in advance, not after the fact.
- Configurable alert windows: 30, 60, 90-day advance warnings
- Email and in-app notifications to vessel managers and fleet administrators
- Escalation alerts as expiry approaches if documents remain unrenewed
- Alert history log for compliance audit trails
- Fleet-wide alert dashboard showing all upcoming renewals
- Snooze and acknowledgement tracking per document
Mandatory Document Audit
Run a full compliance audit in seconds. The Mandatory Document Audit view shows certificate status, expiry dates, and survey intervals across all vessels — audit-ready on demand.
- Fleet-wide certificate compliance at a glance in one view
- Expiry date, survey interval, and last survey date per certificate
- Color-coded compliance status: valid / expiring / expired
- Export audit reports for PSC inspections, owner review, or insurance
- Filter by vessel, certificate type, flag state, or compliance status
- Historical audit snapshots for trend analysis and regulatory submissions
Mandatory Document Audit
Export reportCertificate of Registry
Lusea · Expires 14 Mar 2027
Safety Management Certificate
Sea Senora · Expires 18 Nov 2026
Certificate of Class
Aurelia Sky · Expires 09 Jun 2028
International Load Line
Coral Meridian · Expires 30 Sep 2026
ISPS Certificate
Lusea · Expires 02 Dec 2026
Document Search & Retrieval
Find any document instantly. Full-text search across your entire document library — from a specific certificate number to a crew endorsement uploaded two years ago.
- Full-text search across all uploaded documents and metadata
- Filter by date range, document type, vessel, or crew member
- Recent document activity feed per vessel
- Shared document access for authorized fleet users and external auditors
- Document sharing via secure links — no login required for recipients
- Access logs for every document view and download
Document Search
3 results
Certificate of Class
Aurelia Sky · Ship’s Certificates · Updated 12 Aug 2026
Certificate of Class — Intermediate Survey
Lusea · Ship’s Certificates · Updated 03 Jun 2026
Class Survey Report
Sea Senora · Survey Records · Updated 21 Jan 2025
Access log
One place for every document your vessel needs
Vessel documents, crew certifications, and compliance records in the same system — connected to crew profiles, payroll, and hours of rest. When MMV is your source of truth, nothing falls through the gaps.
- Crew documents linked directly to crew profiles
- Certificate expiry feeds into crew planning and safe manning
- Fleet managers see every vessel's compliance status from one dashboard
- PSC inspectors and auditors can be given secure read-only access
- Export full document packs for port calls, surveys, or vetting
Port Call Document Pack
Export packSee document management built for maritime
We will walk you through mandatory document tracking, expiry alerts, and the fleet-wide audit view — live in your own demo session.
No commitment required · Personalized to your fleet · Setup guidance included