ISM & MLC Hub

Your Safety Management System — digitized and connected

MMV provides a structured ISM hub that links your SMS manuals, procedures, checklists, and compliance records in one auditable system. Every document change is version-controlled. Every audit finding is tracked to close-out. Every drill is recorded.

Structured ISM hub linking procedures, forms, and records
Document hierarchy mapping from SMS manual to vessel-level records
Revision history and version control on all managed documents
Audit workflow — internal audit scheduling, findings, and close-out
Non-conformity (NCR) recording and corrective action tracking
SOLAS drill scheduling and completion records
Port state control checklist support
DPA and CSO visibility across the fleet

ISM Code & MLC 2006

The ISM Code requires a documented Safety Management System with controlled documents (Section 11) and regular internal audits (Section 12). MLC 2006 requires accurate records of crew hours of rest (Regulation 2.3). MMV keeps your SMS, drills, audits and crew records in one connected system, ready for flag, class and port state inspections.

1SMS procedures documented and version-controlled

2Drills and checklists completed and recorded

3Audit findings tracked through to close-out

4Crew hours of rest records ready for inspection

Compliance areas covered

Safety Management System (SMS)

ISM Code implementation

Designated Person Ashore (DPA) support

MLC Title 1–5 compliance workflows

SOLAS safety drill records

Port state control readiness

Non-conformity tracking

Internal audit support

Documents & Certificates

No expired certificate slips through unnoticed

MMV tracks every vessel certificate, crew certification, equipment survey, and flag endorsement — with configurable expiry alerts that notify the right people weeks before renewal deadlines arrive.

Vessel certificates with multi-level expiry alerts
Crew certification tracking — automatic alerts before renewal deadlines
Flag state endorsement and national authority requirements per vessel
Equipment and survey certificate management
Certificate audit reporting — view expiring documents across the whole fleet
Document storage with upload, version control, and access logging
Configurable alert lead times per document category

Certificate & Document Audit Report

MMV certificate expiry and compliance audit report across fleet vessels

Survey Windows

Never miss a survey window again

Class and flag state surveys operate within defined survey windows — missing the window means trading restrictions and emergency dockings. MMV tracks every survey window for every certificate, alerts you when the window opens, and flags vessels with overdue or upcoming surveys across your fleet.

Survey window tracking

Every certificate and survey with its defined window — opened automatically based on certificate expiry date. No manual calculation required.

Fleet-wide survey visibility

Fleet managers see all upcoming and open survey windows across every vessel in one view. Plan drydock and port calls in advance.

Automated survey alerts

Smart Workflow automations alert the captain, DPA, and management company when a survey window opens — and again if action is not taken.

Safety Management System Manuals

SMS manuals that crew can actually find and use

Build and maintain your Safety Management System manual library inside MMV. Version-controlled sections with read acknowledgments, embedded form links, and mandatory document requirements — so your SMS is live, accessible, and auditable at any time, from anywhere.

SMS manual sections and sub-sections with version control
Crew read acknowledgments tracked per section
Embed forms and checklists directly in manual sections
Link mandatory documents to SMS requirements
Fleet distribution — push updated sections to all vessels
Accessible on any device, including offline at sea
Full audit log of reads, edits, and version history

SMS Manuals — Section Library

MMV SMS manual library with ISM procedures, version history and crew read acknowledgments

Forms & Checklists

Replace paper checklists with digital forms that actually get completed

Build, distribute, and track any form across your fleet — with digital signatures, field completion from mobile, and full reporting.

Form Builder

Create custom digital forms for any operational or compliance purpose — no coding required. Drag-and-drop field builder with required field controls.

Digital Signatures

Crew and officers sign forms digitally within the app. Signatures are timestamped and legally retained with the completed form record.

Fleet Distribution

Publish a form once and push it to selected vessels or the entire fleet simultaneously. Updates are immediate and version-controlled.

Reports & Analytics

Generate completion reports for any form across vessels and date ranges. Identify trends, track non-compliance, and prepare for audits.

Field Reporting

Crew complete forms in the field — from the engine room to the bridge — using the MMV mobile app, even with limited connectivity.

Linked to Manuals

Forms can be directly linked to the relevant section of your SMS manuals — so crew access the right procedure and the associated checklist together.

Status Alerts

Receive notifications when forms are overdue, incomplete, or require management sign-off. Nothing falls through the cracks.

Common form types used by MMV vessels

Safety inspection checklists

Crew arrival & departure forms

Bunkering records

Garbage management logs

Fuel consumption reports

Security threat assessments

Risk assessments

Drill completion records

Injury & incident reports

Medical treatment records

Guest embarkation forms

Port state control pre-inspection checklists

Digital Forms — Field Completion

MMV digital forms on mobile — completing checklists and safety forms in the field

Completed in the field, not at a desk

Crew complete safety checks, inspection forms, and operational checklists directly from the MMV mobile app — wherever they are on board. Results are submitted instantly and visible to management ashore.

No paper trail to manage
Offline completion with sync on reconnect
Photo attachments supported
Instant submission to vessel record

Non-Conformity Reports

Record, track, and close non-conformities within your SMS

ISM Code requires documented procedures for reporting, investigating, and correcting non-conformities, accidents, and hazardous situations. MMV gives you a dedicated non-conformity register — from initial report through root cause analysis to corrective action and closure.

Non-conformity report creation with description and category
Root cause analysis fields and corrective action records
Status tracking: open, under review, corrective action, closed
Assignment to responsible party with target close date
Linked documents and evidence attachments
SMS-connected reporting to satisfy ISM Code Section 9 requirements
Fleet-level non-conformity overview for DPA review

ISM Code Section 9

ISM Code Section 9 requires documented procedures for reporting and analysing non-conformities, accidents, and hazardous occurrences — with corrective actions taken and verified. MMV's non-conformity module provides the structured workflow and audit trail to satisfy this requirement.

1Report generated and timestamped

2Root cause identified and documented

3Corrective action assigned and tracked

4Closure verified and audit-logged

Activity Log

A complete, immutable record of everything that happens

Every action taken in MMV — by any user, on any vessel — is logged automatically. The activity log gives managers and DPAs a complete, searchable, tamper-proof audit trail for any inspection, dispute, or review.

Every platform action logged with user, timestamp, and vessel context
Immutable record — entries cannot be edited or deleted after creation
Filter by user, vessel, module, date range, and action type
Export activity reports for audits, insurance, and port state control
Supports DPA oversight of fleet-wide activity
Critical event tracking with flag for immediate review

Timestamped entries

Every log entry carries the exact time of the action, the user who performed it, and the vessel context — automatically.

Immutable records

Activity log entries cannot be edited or deleted by any user. The record is permanent from the moment it is created.

Exportable reports

Download activity reports by vessel, date range, or module — ready for port state control, insurance, or internal review.

DPA oversight

The Designated Person Ashore has visibility across all vessels in the fleet — with filtered views for critical events.

GDPR & Data Protection

Data protection compliance built into the workflow

MMV includes GDPR-oriented automation controls to help fleet operators manage crew data responsibly — from retention schedules to access tracking and deletion workflows.

Crew data deletion on departure

Automatically purge crew personal data after a configurable retention period following their departure — keeping you compliant with GDPR Article 17 (Right to Erasure).

Document retention schedules

Set retention rules by document type. MMV flags documents due for deletion and applies retention schedules consistently across the fleet.

Consent and data access log

Track when crew data is accessed, by whom, and for what purpose. Supports Subject Access Request (SAR) responses with a complete data access trail.

GDPR automation is powered by Smart Workflows

Retention schedules, deletion triggers, and data event notifications are all configured through the Smart Workflows engine in Fleet Management.

View Smart Workflows

Note: MMV provides tools to support GDPR compliance workflows. Final responsibility for legal compliance rests with your organization and qualified advisors. This is not legal advice.

Offline Access

Add-On

Run the complete vessel portal — no internet required

Designed for the reality of offshore operations where satellite connectivity is expensive, unreliable, or unavailable. Sync before departure and run the full MMV vessel portal at sea — maintenance, forms, manuals, crew records, and more. Everything syncs automatically when connectivity returns.

Maintenance & PMS

Create and complete maintenance tasks, log equipment hours, and record work orders with no connectivity.

Digital Forms & Checklists

Complete safety inspections, drill records, and operational checklists with digital signatures captured offline.

SMS Manuals & Procedures

Access your full Safety Management System manual library including all procedures and linked checklists.

Voyage & Trip Logging

Record voyages, port calls, and operational notes during passages with limited or no satellite connectivity.

Non-Conformity Reports

Log incidents, hazards, and non-conformities immediately as they occur. No waiting for connectivity to file a report.

Crew Records

View crew profiles, certifications, and hours of rest records. Enter and update crew data while at sea.

Documents & Certificates

Access vessel certificates and documents for port state control inspections, even without internet.

How it works

1

Sync before departure

The vessel portal downloads the latest data before you leave port. Everything is current and ready for offline use.

2

Operate at sea

Run the full MMV vessel portal with no internet. All modules work normally. All changes are queued locally.

3

Reconnect and sync

When connectivity returns — at anchor, in port, or via satellite — MMV syncs automatically. No manual steps required.

ISM compliance at sea

ISM Code requires your Safety Management System to be accessible and operable at sea. Offline access ensures your SMS, procedures, and forms are always available to the crew.

No connectivity gaps in records

When maintenance tasks, drill records, and voyage logs are completed on paper because the system is unavailable, the audit trail has gaps. Offline access eliminates that problem entirely.

Port state control readiness

Inspectors board when they choose. Your vessel records, certificates, and compliance documentation need to be ready regardless of your connectivity status.

Note: Offline availability covers the vessel-level portal. Fleet account management features require connectivity. Contact MMV to confirm offline scope for your specific vessel configuration.

Full Offline Access details

AI in MMV

Ask about compliance in plain English

“List any certificates with a survey window that closes in the next two weeks.” “Identify any Risk Assessment forms with a hazard before mitigation that has a Risk Factor of Intolerable.” “Highlight all Safety Meeting tasks that were completed after their due date.” Instead of clicking through screens ahead of an audit, ask the question and get a fleet-wide answer in seconds.

AI in MMV works across every module, not just compliance. Every request is logged to the audit trail.

Explore AI in MMV

ISM, MLC, and fleet compliance — all in one auditable system

Your Safety Management System — digitized and connected

ISM Code & MLC 2006

Compliance areas covered

No expired certificate slips through unnoticed

Never miss a survey window again

Survey window tracking

Fleet-wide survey visibility

Automated survey alerts

SMS manuals that crew can actually find and use

Replace paper checklists with digital forms that actually get completed

Form Builder

Digital Signatures

Fleet Distribution

Reports & Analytics

Field Reporting

Linked to Manuals

Status Alerts

Common form types used by MMV vessels

Completed in the field, not at a desk

Record, track, and close non-conformities within your SMS

ISM Code Section 9

A complete, immutable record of everything that happens

Run the complete vessel portal — no internet required

Maintenance & PMS

Digital Forms & Checklists

SMS Manuals & Procedures

Voyage & Trip Logging

Non-Conformity Reports

Crew Records

Documents & Certificates

How it works

Sync before departure

Operate at sea

Reconnect and sync

ISM compliance at sea

No connectivity gaps in records

Port state control readiness

Ask about compliance in plain English

See how MMV keeps your fleet compliant