Crew Profiles & Documents

A complete digital record for every crew member

Every crew member has a structured digital profile that holds all the documents, certifications, and records needed to keep your vessel compliant — organized, searchable, and automatically alerted when renewals are due.

Complete digital crew profile — personal details, emergency contacts, and employment history
Passport, visa, and travel document storage with expiry tracking
Certification and competency records with automated renewal alerts
Flag-specific document requirements configurable per vessel
STCW and MLC Title 1 document management
Crew profile history retained even after departure

Documents tracked & managed

Passports & visas

With automated expiry alerts ahead of renewal deadlines

STCW certificates

Including medical, safety, and competency certs

Flag endorsements

Country-specific flag state requirements tracked per vessel

Employment contracts

SEA (Seafarers Employment Agreement) storage and version control

Crew licences

Deck and engineering licences with expiry monitoring

Medical certificates

ENG1 and flag-equivalent medical certificates

Planning & Onboarding

Plan rotations. Onboard crew correctly.

The crew planner gives you a visual overview of who is on board, who is coming, and who needs relief — while the onboarding workflow ensures every new crew member is set up correctly before they step foot on board.

Crew Planner

Visual crew rotation planner — see who is on, off, and due for relief
Sign-on and sign-off workflow with date and port logging
Onboarding checklist — digital induction steps assigned to new crew
Document collection prompts sent to crew before join date
Crew rank and role assignment per vessel
Overlap planning for handover periods
Planned departure alerts for fleet managers

Digital Onboarding Workflow

01

Invite crew

Send a secure invite to the crew member. They create their own profile and upload their own documents directly.

02

Document collection

MMV prompts for all required documents based on vessel flag and crew role. Missing items are flagged automatically.

03

Induction checklist

Digital induction tasks are assigned and tracked. Completion is recorded with timestamp and crew acknowledgement.

04

Sign-on

The official sign-on date and port are recorded. Hours of rest tracking begins automatically from the first working day.

Crew Planner

MLC Compliance

Hours of Rest & Safe Manning — built in, not bolted on

MLC Regulation 2.3 Hours of Rest and Safe Manning requirements are core MMV functions — not optional extras. Track rest hours against regulatory minimums, generate port state control-ready reports, and monitor safe manning compliance across your entire fleet.

Hours of Rest (MLC Regulation 2.3)

Daily hours of rest entry — crew-managed or officer-managed depending on configuration
MLC Regulation 2.3 rest hour requirements tracked and reported per crew member
Automated flag when rest hours fall below required minimums
Voyage-level and monthly HoR reports for port state control inspections
Historical HoR records retained for audit
Integrated with crew rotation planning for relief scheduling

View fleet-wide MLC reporting in Fleet Management

Hours of Rest — Crew Record

MMV Record of Hours of Work/Rest for a crew member, showing daily work and rest hours and non-conformities

Safe Manning overview — crew certifications, role requirements, and compliance status per vessel

Safe Manning

MMV tracks the minimum crew certifications required for each vessel against what's actually on board — and alerts you the moment a certification gap puts safe manning at risk. Configurable per flag state requirements.

Crew Self-Service

Crew manage their own data — reducing admin at the source

Give crew members secure access to their own profile. They can update their details, upload documents, complete onboarding tasks, and access payslips — without routing everything through management.

Crew log in to their own secure portal — web and mobile
Update personal details, emergency contacts, and banking information
Upload new certificates and documents for management review
Access digital payslips once payroll is processed
View assigned onboarding tasks and mark completions
Read and acknowledge forms, checklists, and notice-board updates

WhatsApp Multi-Factor Authentication

Crew log in using WhatsApp-based MFA — no app download required for authentication. Ideal for crew members with limited data or email access while at sea.

Digital Payslip Access

Once payroll is processed, crew instantly receive their payslip in the app. Complete history is always available — no paper, no emails, no admin chase.

Learn more about payslip delivery

AI in MMV

Ask about your crew in plain English

“List all crew on a rotational contract with over 100 days of accrued leave.” “What is the average salary per crew position for vessels under 500 Gross Tonnage?” Type the question and get the answer from your live crew records — pulling in contract terms, leave balances, and payroll at the same time.

AI in MMV works across every module, not just crew. Permission-aware, so it only ever sees what you can see.

Explore AI in MMV

From onboarding to sign-off — every crew member, properly managed

A complete digital record for every crew member

Documents tracked & managed

Plan rotations. Onboard crew correctly.

Crew Planner

Digital Onboarding Workflow

Hours of Rest & Safe Manning — built in, not bolted on

Hours of Rest (MLC Regulation 2.3)

Safe Manning

Crew manage their own data — reducing admin at the source

Ask about your crew in plain English

Ready to digitize your crew management?